Terms and Conditions

Terms and Conditions of Registration and Attendance (Brisbane FSY 2020)

1. Approval
Approval to attend FSY is based on receiving parental approval, priesthood leader approval (Bishop/Branch President) and approval from the organising committee. Approval is also determined based on the age requirements, attendance priority and any other criteria set out in these Terms and Conditions.

When your registration is officially approved by the organising committee you will be notified via an official email. Until you receive this official notification from the organising committee your registration is in a pending approval state.

2. Attendance
Attendance at FSY will be allocated based on the following order of priority:
• Active and less-active members of the participating stakes (i.e. the stakes and districts in Queensland Australia)
• Non-members within the participating stakes
• Members and non-members outside participating stakes who receive the approval set forth below.

Participation of youth from outside the participating stakes is generally not encouraged. The only exception would be if:
• There were extraordinary circumstances
• The Stake President of such individual concurred
• The assigned Area Seventy for the conference concurred
• The individual can pay the full price to attend the conference (not the subsidised price for those youth from participating stakes).

3. Age
Your registration will be considered if you meet the age requirements as outlined on the brisbanefsy.ldsconventions.com web site, i.e. you must be turning 14 during 2020 and not be 18 at 18 January 2020.

4. Accommodation
Accommodation will be allocated to participants by the organising committee. You agree to comply with the room allocations which will be communicated to you on arrival at the conference. Any special needs in regards to accommodation are to be specified in your registration details or advised separately via email to the committee. The organising committee will make every effort possible to help meet any special accommodation needs.

You agree to abide by the following conditions as set by the University of Queensland colleges:
• In the interests of personal safety and Workplace legislation you must obey the lawful instructions of any official college staff member, e.g. in case of a fire evacuation
• Colleges reserve the right to ask you to leave the College should your behaviour become unacceptable to the management of the college
• You are to replace and pay for lost door keys or for any items of college property that are broken or stolen
• You are to pay any costs if you falsely set off fire alarms.

5. Medical, Health and Dietary 
You authorise conference leaders and other official personnel to administer medication and provide treatment to you should this be required for your well-being due to accident, illness, injury or any other purpose, and to share necessary confidential information, when required, for the purposes of administering FSY or making a decision that affects the well-being of attendees. This authorisation includes transportation to any medical facilities if required. Any pre-existing medical conditions, allergies etc. are to be fully disclosed in your registration details.

6. Standards of Behaviour
You agree to abide by the standards outlined during the registration process and those standards described in the For the Strength of Youth booklet. If you are involved in any of the following behaviour you will be sent home immediately:
• Participating in or encouraging immoral behaviour of any kind
• Theft of any kind
• Breaking the Word of Wisdom (alcohol, drugs, tobacco)
• Possessing weapons or illegal substances of any kind
• Doing anything harmful to yourself or others, physically or spiritually.

7. Cancellation Policy and Refunds
If you need to cancel your registration you must send an email to the organising committee on brisbanefsy@outlook.com to indicate you will no longer be able to attend FSY.

Refunds will be considered on the following basis:
• Full refunds will be provided for cancellations of registration up to Sunday 30 November 2019
• After 30 November 2019 full refunds may not be possible if a suitable replacement participant cannot be found (this is due to deposit requirements with the University of Queensland)
• Refunds will not be given under any circumstances for partial attendance at the conference.

8. Changes to Terms and Conditions
The organising committee reserves the right to change these terms and conditions as necessary to meet legal requirements or the conditions enforced by any service providers such as the University of Queensland. Any changes will be notified to registrants via email.

9. Photography
By registering for FSY 2020, I understand that as a youth, my photo, or as a parent, my child’s photo may be used publically to promote FSY. I understand that the images may be used in print publications, online publications, presentations, websites, and social media. 

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